Word processor integration. Some reference management software include support for automatic embedding and (re)formatting of references in word processing programs. This table lists this type of support for Microsoft Word, Pages, Apache OpenOffice / LibreOffice Writer, the LaTeX editors Kile and LyX, and Google Docs. However, see another method below that involves converting the BIB file to an acceptable Word file format and importing it into Word as a citation file. If you find that an application on your PC does try to open the BIB or BIBTEX file but it's the wrong application, try having another installed program open the file in Windows.

JabRef is one of the best reference managers available and provides a realistic alternative to Endnote, as well as being open-source & free. Unfortunately most users are not aware that (or any other based reference manager) can easily be integrated for use with Microsoft Word. In this guide I will show you step-by-step how to install ‘ excellent free Bibtex4Word (v1.12) Word Macro Package on your Windows XP machine. This post is for an old version of the BibTeX4Word Macro. The newest version can be found on Mike Brookes’ site, along with excellent documentation.

These instructions assume that you are already familiar with JabRef and have a copy installed on your computer. If you wish you can download JabRef from I will cover how to use JabRef in a forthcoming guide. Download MiKTeX MiKTex is a LaTeX typesetting environment, you don’t need to be too concerned about the details of this, essentially MiKTeX contains BibTeX the ‘engine’ that is used for to generate the different referencing styles that you will now be able to call on to be able to submit to various journals eg. Harvard, Vancouver, Nature etc. The link to MikTeX is (and will open in a new window) You need to download and install the basic version, don’t worry about installing all the packages, you don’t need them. Relocate your JabRef data File Unfortunately BibTeX does not support filenames with spaces in them, if you have spaces in your path to your JabRef file you must relocate your data file to a directory without. My Bibliography file is called “bib.bib” and was located in “My Documents” which contains a space so I relocated it to a new folder “c: References bib.bib” Make a note of your location.

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3.Set your Path The macro requires that it can access the BibTeX package from the default path. The simplest way to set this is to go to Start>>Settings>>Control Panel>> System>>Advanced>>Enviromental Variables>>System Variables here you need to edit the “Path” entry by adding the path of the BibTeX executable, failure to do so will cause an “Error 53” The path to my BibTeX executable is C: Program Files MiKTeX 2.5 miktex bin Yours should be similar if you followed the default installation. If you are having problems use the Windows search feature to look for “Bibtex.exe”. Remember each entry on the path should be seperated by semi-colons for example my path is:- d: WINDOWS system32;D: WINDOWS;D: Program Files MiKTeX 2.5 miktex bin; 4. Make Word Startup Folder Visible By defaut on your machine you may have to make your Word startup folder visible, you can do this by going to Windows Explorer and selecting:- Tools>>Folder Options>>Hidden files and folders>>Show hidden files and folders & Display the contents of system folders. If you prefer not to see your system and hidden folders you can reverse this once complete. 5.Download the Macro This can be found on Mike Brookes’ site.