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Create a drop-down list. On a new worksheet, type the entries that you want to appear in your drop-down list. Select all of your entries, right-click, and then click Define Name. In the Name box, type a name for your entries, for example, ValidDepts., and then click OK. Click in the cell in the worksheet where you want the drop-down list. A drop-down list is an excellent way to give the user an option to select from a pre-defined list. It can be used while getting a user to fill a form, or while creating interactive Excel dashboards.