Getting Started Today we will talk about a few handy methods for identifying and deleting duplicate rows in Excel. If you don’t have any files with duplicate rows now, feel free to with several duplicate rows created for this tutorial. Once you have downloaded and opened the resource, or opened your own document, you are ready to proceed. Option 1 – Remove Duplicates in Excel If you are using Microsoft Office Suite you will have a bit of an advantage because there is a built in feature for finding and deleting duplicates. Begin by selecting the cells you want to target for your search.

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In this case, we will select the entire table by pressing “Control” and “A” at the same time (Ctrl + A). Once you have successfully selected the table, you will need to click on the “Data” tab on the top of the screen and then select the “Remove Duplicates” function as shown below. Video download software for mac. Once you have clicked on it, a small dialog box will appear.

You will notice that the first row has automatically been deselected. The reason for this is that the “My data has headers” box is ticked. In this case, we do not have any headers since the table starts at “Row 1.” We will deselect the “My data has headers” box. Once you have done that, you will notice that the whole table has been highlighted again and the “Columns” section changed from “duplicates” to “Column A, B, and C.” Now that the entire table is selected, you just press the “OK” button to delete all duplicates.

In this case, all the rows with duplicate information except for one have been deleted and the details of the deletion are displayed in the popup dialog box. Option 2 – Advanced Filtering in Excel The second tool you can use in Excel to Identify and delete duplicates is the “Advanced Filter.” This method also applies to Excel 2003. Let us start again by opening up the Excel spreadsheet. In order to sort your spreadsheet, you will need to first select all using “Control” and “A” as shown earlier. After selecting your table, simply click on the “Data” tab and in the “Sort & Filter” section, click on the “Advanced” button as shown below.

If you are using excel 2003, click on the “Data” drop down menu then “Filters” then “Advanced Filters” Now you will need to select the “Unique records only” check box. Once you click on “OK,” your document should have all duplicates except one removed. In this case, two were left because the first duplicates were found in row 1.

This method automatically assumes that there are headers in your table. If you want the first row to be deleted, you will have to delete it manually in this case. If you actually had headers rather than duplicates in the first row, only one copy of the existing duplicates would have been left. Option 3 – Replace This method is great for smaller spreadsheets if you want to identify entire rows that are duplicated. In this case, we will be using the simple “replace” function that is built into all Microsoft Office products. You will need to begin by opening the spreadsheet you want to work on. Once it is open, you need to select a cell with the content you want to find and replace and copy it.